UCAA State Chart Requirements for Florida
Overview
All applications to Florida must be filed directly with the Florida Office of Insurance Regulation via iApply at: https://www.floir.com/iportal
Domestic State Chart Requirements
For all Life & Health Applications:
Primary, Redomestication, & Domestic Corporate Amendment Apps:
Office of Insurance Regulation
Applications Coordination Section
200 East Gaines Street
Tallahassee, Florida 32399-0326
lhappcoord@floir.com
For all Property & Casualty Applications:
Primary, Redomestication, & Domestic Corporate Apps:
Office of Insurance Regulation
Applications Coordination Section
200 East Gaines Street
Tallahassee, Florida 32399-0326
pcappcoord@floir.com
Contact:
Joe Erhart
Applications Coordinator - L&H
(850)413-5066
joe.erhart@floir.com
Contact:
Katherine Schwalb
Application Coordinator - P&C
(850)413-2405
katherine.schwalb@floir.com
Approval required of domestic insurer for both amended articles and bylaws.
$5.00 Filing Fee
Make checks payable to:
Department of Financial Services
P.O. Box 6100
Tallahassee, FL 32314-6100
Applicants are required to include the following codes on each check:
$5 Filing Fee Codes:
TY/CL-11/41
F/T-W
6 months from Date of Application.
Mergers: Section 628.451 and 628.461, Florida Statutes
Acquisitions: Section 628.461, Florida Statutes
Change of Control: Section 628.461, Florida Statutes
$5.00 Filing Fee
Make checks payable to:
Department of Financial Services
P.O. Box 6100
Tallahassee, FL 32314-6100
Applicants are required to include the following codes on each check:
$5 Filing Fee Codes:
TY/CL-11/41
F/T-W
90 days written notice of reason for discontinuing the writing of the line. Refer to Section 624.430, Florida Statutes, and Rule 690-141.020, Florida Administrative Code for the required format for the Notice and its contents.
FL Domestic Insurer: Cover Letter along with Application and Checklist, Form 3, Form 8C, Plan of Operation and Copy of Filing Fee before mailing. Do not return Certificate of Authority.
Primary:
Primary App: $1,500 Filing Fee
$1000 Company License
Primary App: $25 Permit Filing Fee
Redomestication: If a redomestication and company is already licensed in Florida and license tax is current, $1,500 filing fee only.
Form A: $1,500
Domestic Corporate Amendment:
Name Change $5
Amended Articles $5
Amended Bylaws $5
Deleting Lines of Business $5
Adding Lines of Business $5
Make checks payable to:
Department of Financial Services
P.O. Box 6100
Tallahassee, Florida 32399-6100
Applicants are required to include the following codes on each check:
Primary App:
$1,500 Filing Fee Codes: B/T-C, TY/CL-10/06, F/T-F
$1,000 Company License Tax Codes: B/T-C, TY/CL-10/30, F/T-L
Primary App:
$25 Permit Filing Fee
Codes: B/T-C, TY/CL-10/08, F/T-F
Corporate Amendment:
$5 Filing Fee Codes: TY/CL-11/41, F/T-W
|
|
| Adding LOBs | $5/ Required to file |
| Deleting LOBs | $5/ Required to file |
| Name Change | $5/Required to file
|
Change in Company (Corporate Structure) | If amending Bylaws or Articles of Incorporation, $5 Required to file
|
Change of Statutory Home Office | Notification to NAIC required, no fee. Refer to Florida State Specific Information for Instructions
|
Change of Address/Contact Notification | Notification to NAIC required, no fee. Refer to Florida State Specific Information for Instructions
|
| Amended Bylaws | $5/Required to file |
| Amended Articles of Incorporation | $5/Required to file
|
| Form 16 | NO
|
Requirements | Filing Fee for each Amendment indicating a fee Make checks payable to:
|
| Citation of Statute or Regulation | Section 624.501, Florida Statutes. |
Domiciliary Requirements for Initial Licensure or Other Application Types
Primary Application: Licensure: NAIC Biographical Affidavit, Independent Third-Party Verification and Fingerprint Cards. Refer to State Specific Requirements for Fingerprint Procedures. Please contact the Office of Insurance Regulation at (850)413-2575 to request the necessary fingerprint cards or FPRequest@floir.com. For more information, visit our Fingerprint Procedure and Submission Procedure page.
Redomestication: Same as Primary
Form A: Same as Primary
Domestic Corporate Amendment: Not required
Disclaimer of Control: Allowed at the Office’s discretion
Domestic Requirements
After Licensure: Any change in officer/director requires NAIC Biographical Affidavit, Independent Third-Party Verification and Fingerprint Cards. Refer to State Specific Requirements for Fingerprint Procedures. Please contact the Office of Insurance Regulation at (850)413-2575 to request the necessary fingerprint cards or FPRequest@floir.com. For more information, visit our Fingerprint Procedure and Submission Procedure page.
State Contact Information
Biographical Affidavit:
L&H Companies:
Joe Erhart, Applications Coordinator
Phone: 850-413-5066
Email: joe.erhart@floir.com
P&C Companies:
Wesley White, Applications Coordinator
Phone: 850-413-5225
Email: wesley.white@floir.com
Third-Party Verification Reports: Email: bkgrnd-inv@floir.com
Property and Casualty Insurers: greater of $5 million or 10% of total liabilities (F.S. 624.407)
Exception: financial guaranty insurance requires the total policyholder surplus to exceed $100 million (F.S. 627.973(1)(a); residential property insurer not holding a Certificate of Authority before July 1, 2011, $15 million (F.S. 624.408(1)(f)); domestic residential property insurer $15 million if not a wholly owned subsidiary of an insurer domiciled in another state (F.S. 624.407(1)(e)); domestic residential property insurer that is a wholly owned subsidiary of an insurer domiciled in another state $50 million (F.S. 624.407(1)(e)); domestic insurer that only transacts limited sinkhole coverage for personal lines residential property pursuant to F.S. 627.7151, $7.5 million; domestic mutual insurers are governed by F.S. 628; domestic reciprocal insurers are governed by F.S. 629
Mono-line insurer, Title, Surety, or Ocean Marine: greater of $2.5 million or 10% of insurer’s total liabilities (F.S. 624.407)
Financial Guaranty Insurance Corporation: at least $50 million (F.S. 627.972(2))
Life Insurers: greater of $2.5 million or 4% of the insurer’s total liabilities (F.S. 624.407)
Life and Health Insurers: greater of $2.5 million or 4% of the insurer’s total liabilities plus 6% of the insurer’s liabilities relative to health insurance (F.S. 624.407)
Fraternal Benefit Society: Florida Statutes require that the society must not be in unsound financial condition or use methods or practices that are hazardous or injurious to policyholders or the public (F.S. 632.633 and F.S. 624.418).
Insurance companies must apply to the Office of Insurance Regulation and receive a Permit to be formed. Upon issuance of a Permit, the insurer must register as a domestic corporation through the Office of the Secretary of the State. A Certificate of Status obtained from the Secretary of State’s Office is required to be submitted with the Certificate of Authority application to the Office of Insurance Regulation after the company has a Permit and is formed. The phone number for the Office of the Secretary of State is (850) 245-6051. The web site address is http://www.sunbiz.org.
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|
| Information and/or Annual Statement: #Yes^ | Application Form: Yes^ |
| Management Discussions: #Yes^ | Articles of Incorporation: Yes^ |
| Actuarial Opinion: #Yes^ | Appointment for Service of Process: Yes^ |
| Audited Financial Statement: #Yes^ | Bylaws: Yes^ |
| Market Conduct Exam: #Yes^ | Holding Company Files: Yes^ |
| Financial Exam Report: #Yes^ | |
| Quarterly Statement: #Yes^ |
# = Jurat page must be certified with original signatures, certification by domiciliary state is not necessary.
^ = Will accept in electronic format
Please provide the most recent Report of Examination performed and certified by the state of domicile. The end of the most recent year covered by the examination must be within the 5-year period preceding the date of application. If not, the department may accept an audited certified public accountant’s report on the insurer prepared on a basis consistent with the insurance laws of the insurer’s state of domicile as of the year end preceding the date of application certified by the insurer’s state of domicile. The certification must be an original, under seal of the insurer’s state of domicile. Reports on a consolidated basis do not meet this requirement.
Biographical Affidavit
Required: Yes or No
Primary App: Yes
Redomestication App: Yes
Form A App: Yes
Corp Amend App:
New Officer/Update: Yes
Additional Outside of Electronic Signature
Primary App: Yes
Redomestication App: Yes
Form A App: Yes
Corp Amend App: No
New Officer/Update: Yes
State Specific Form
No
Background Report Required
Primary App: Yes
Redomestication App: Yes
Form A App: Yes
Corp Amend App: No
New Officer/Update: Yes
Form 12
Required: Yes or No
Primary App: Yes, after COA
Redomestication App: Yes
Form A App: Yes
Corp Amend App: Only if info has changed
Additional Outside of Electronic Signature
No
State Specific Form
No
Forwarding Address/Resident Agent:
Chief Financial Officer # ^
# = Will accept electronic signatures
^ = If filed in hard copy “wet signatures” required but if submitted through the electronic application, electronic signatures or copies accepted.
Statutory Deposit Requirement/Code Citation:
A deposit is required pursuant to Section 624.411, Florida Statutes.
Cert. of Deposit Required? Yes or No
Yes
Florida has numerous statutorily created associations that insurers are required to join depending on the lines of business that are being written. Please refer to Sections 215.555, 627.311(4), 627.351(1), 627.351(4), 627.351(6), 627.3515, 631.55, 631.715, and 631.911, Florida Statutes.
Note: Required at licensure.
State allows use of DBAs. The insurer must file/register with the Florida Division of Corporations as well as submit evidence of an active name registration with the Florida Office of Insurance Regulation. The insurer's true name must appear on the policy.
Foreign State Chart Requirements
For all Life & Health Applications:
Expansion & Foreign Corporate Amendment Apps:
Office of Insurance Regulation
Applications Coordination Section
200 East Gaines Street
Tallahassee, Florida 32399-0326
lhappcoord@floir.com
For all Property & Casualty Applications:
Expansion & Foreign Corporate Apps:
Office of Insurance Regulation
Applications Coordination Section
200 East Gaines Street
Tallahassee, Florida 32399-0326
pcappcoord@floir.com
Contact:
Joe Erhart
Applications Coordinator - L&H
(850)413-5066
joe.erhart@floir.com
Contact:
Katherine Schwalb
Application Coordinator - P&C
(850)413-2405
katherine.schwalb@floir.com
Articles: No approval required of foreign insurer, but required to file with the department.
Bylaws: No approval required of foreign insurer, but required to file with the department.
$5.00 Filing Fee
Make checks payable to:
Department of Financial Services
P.O. Box 6100
Tallahassee, FL 32314-6100
Applicants are required to include the following codes on each check:
$5 Filing Fee Codes:
TY/CL-11/41
F/T-W
$5.00 Filing Fee
Make checks payable to:
Department of Financial Services
P.O. Box 6100
Tallahassee, FL 32314-6100
Applicants are required to include the following codes on each check:
$5 Filing Fee Codes:
TY/CL-11/41
F/T-W
90 days written notice of reason for discontinuing the writing of the line. Refer to Section 624.430, Florida Statues, and Rule 690-141.020, Florida Administrative Code for the required format for the Notice and its contents. Cover Letter along with Application and Checklist, Form 3, Form 8C, Plan of Operation, and Copy of Filing Fee before mailing.
Do NOT return Certificate of Authority.
Statute/Regulation
Section 626.918, Florida Statutes; Rule 690-136.004, F.A.C.
Does state accept UCAA Corporate Amendment for Surplus Line Carrier Corporate Changes?
Yes
State Contact
Katherine Schwalb
Applications Coordinator - P&C
(850)413-2405
katherine.schwalb@floir.com
Expansion App: $1,500 Filing Fee. $1,000 Company License Tax.
Foreign Corporate Amendment:
Name Change $5
Deleting Lines of Business $5
Adding Lines of Business $5
Amended Articles of Incorporation $5
Amended Bylaws $5
Make checks payable and mail directly to:
Department of Financial Services
P.O. Box 6100
Tallahassee, Florida 32314-6100
Applicants are required to include the following codes on each check:
Expansion App:
$1,500 Filing Fee Codes: B/T-C, TY/CL-10/06, F/T-F
$1,000 Company License Tax Codes: B/T-C, TY/CL-10/30, F/T-L
Foreign Corporate Amendment:
$5 Filing Fee Codes: RSC 1141W
|
|
| Adding LOBs | $5/ Required to file |
| Deleting LOBs | $5/ Required to file |
| Name Change | $5/Required to file
|
Redomestication | Required to file/No Fee
|
Change of Statutory Home Office Address | Notification to NAIC required, no fee. Refer to Florida State Specific Information for Instructions
|
Change of Address/Contact Notification | Notification to NAIC required, no fee. Refer to Florida State Specific Information for Instructions
|
| Merger of Two or More Foreign Insurers | No fee/Required to file |
| Change of Control of Foreign Insurer | No fee/Required to file |
| Amended Bylaws | $5/Required to file |
| Amended Articles of Incorporation | $5/Required to file
|
| Statements of Withdrawal | No fee/Required to file
|
Requirements | $5.00 Filing Fee for each Amendment indicating a fee Make checks payable to: Department of Financial Services, PO Box 6100, Tallahassee, Florida 32314-6100 |
| Citation of Statute or Regulation | Section 624.501, Florida Statutes. |
Non-Domestic Requirements for Licensure or Corporate Amendment Application Types
NAIC Biographical Affidavit, Independent Third-Party Verification and Fingerprint Cards. Refer to State Specific Requirements for Fingerprint Procedures. Please contact the Office of Insurance Regulation at (850)413-2575 to request the necessary fingerprint cards or FPRequest@floir.com. Effective August 16, 2007, Florida no longer requires credit reports with the background investigations. For more information, visit our Fingerprint Procedure and Submission Procedure page.
Foreign Corporate Amendment: Not required
Non-Domestic Requirements After Licensure
NAIC biographical affidavit is required for new key officers.
State Contact Information
Biographical Affidavit:
L&H Companies:
Joe Erhart, Applications Coordinator
Phone: 850-413-5066
Email: joe.erhart@floir.com
P&C Companies:
Wesley White, Applications Coordinator
Phone: 850-413-5225
Email: wesley.white@floir.com
Third-Party Verification Reports: Email: bkgrnd-inv@floir.com
Fees
No fees required.
Requirements
90 days written notice of reason for surrendering. Refer to Section 624.430, Florida Statutes and Rule 690-141.020, Florida Administrative Code for the required format for the Notice and its contents.
Return original Certificate of Authority.
Contact
L&H Companies:
Joe Erhart, Applications Coordinator
Phone: 850-413-5066
Email: joe.erhart@floir.com
P&C Companies:
Katherine Schwalb, Applications Coordinator
Phone: (850) 413-2405
email: katherine.schwalb@floir.com
Third-Party Verification Reports: Email: bkgrnd-inv@floir.com
Does Florida accept the UCAA Form 14?
Yes
Format Accepted? Electronic, hard copy or both?
Electronic
Additional State Specific Requirements for Form 14 – Mailing Address and Contact Updates
Electronic submission preferred.
Property and Casualty Insurers: greater of $5 million or 10% of total liabilities (F.S. 624.407). Exception: financial guaranty insurance requires the total policyholder surplus to exceed $100 million (F.S. 627.973(1)(a); residential property insurer not holding a Certificate of Authority before July 1, 2011, $15 million (F.S. 624.408(1)(f)); domestic residential property insurer $15 million if not a wholly owned subsidiary of an insurer domiciled in another state (F.S. 624.407(1)(e)); domestic residential property insurer that is a wholly owned subsidiary of an insurer domiciled in another state $50 million (F.S. 624.407(1)(e)); domestic insurer that only transacts limited sinkhole coverage for personal lines residential property pursuant to F.S. 627.7151, $7.5 million; domestic mutual insurers are governed by F.S. 628; domestic reciprocal insurers are governed by F.S. 629
Mono-line insurer, Title, Surety, or Ocean Marine: greater of $2.5 million or 10% of insurer’s total liabilities (F.S. 624.407).
Financial Guaranty Insurance Corporation: at least $50 million. (F.S. 627.972(2))
Life Insurers: greater of $2.5 million or 4% of the insurer’s total liabilities (F.S. 624.407).
Life and Health Insurers: greater of $2.5 million or 4% of the insurer’s total liabilities plus 6% of the insurer’s liabilities relative to health insurance (F.S. 624.407).
Fraternal Benefit Society: Florida Statutes require that the society must not be in unsound financial condition or use methods or practices that are hazardous or injurious to policyholders or the public (F.S. 632.633 and F.S. 624.418).
| All foreign corporations, including insurance companies organized under the laws of another state are required to register as a foreign corporation through the Office of the Secretary of State. A Certificate of Status obtained from the Secretary of State’s Office is required to be submitted with the application to the Office of Insurance Regulation. The phone number for the Office of the Secretary of State is (850) 245-6051. The web site address is http://www.sunbiz.org. |
|
|
| Annual Statement: #Yes^ | Application Form: Yes^ |
| Management's Discussion: #Yes^ | Articles of Incorporation: Yes^ |
| Actuarial Opinion: #Yes^ | Appointment for Service of Process: Yes^ |
| Audited Financial Statement: #Yes^ | Bylaws: Yes^ |
| Market Conduct Exam: #Yes^ | Holding Company Files: Yes^ |
| Financial Exam Report: #Yes^ | |
| Quarterly Statement: #Yes^ |
# = Jurat page must be certified with original signatures, certification by domiciliary state is not necessary.
^ = Will accept in electronic format
|
|
| Principal Place of Business or Stat. Home Office in State | Yes |
| Physical Presences Required | Yes^ |
| Complete Records Located in State | Yes^ |
| Agent for Service of Process Required | Yes |
| Public Notice of Intent | No |
| Amend Articles | Yes |
| Min/Max No. of Directors | Yes |
| Citizenship Required in U.S. or Canada | Yes |
| Oath of Office Required | No |
| Resolution by Board of Directors | No |
| Director's Required Residency | No |
| Approval from Current Domestic State | Yes |
| Hearing Required | Other |
| Issue New Certificate of Authority | No |
| Policy Form Approval | Other |
^ Contact FLOIR for additional information or exceptions.
Other = Hearing Required: contact state. Policy Form Approval: Contact state and refer to Section 628.530, Florida Statutes.
A foreign insurer redomesticating to FL must maintain a Florida office and keep their books and records here in this state, though there are exceptions.
See 628.281 Exceptions to Requirement that office, records, and assets be maintained in this state.
Citation
§ 624.404
Seasoning Requirements
3 years.
Condition for Waiver
Has operated successfully and has capital and surplus of $5 million; is the wholly owned subsidiary of an insurer which is an authorized insurer in this state; is the successor in interest through merger or consolidation of an authorized insurer; provides a product or service not readily available to the consumers of this state; or possesses sufficient capital and surplus to support its Plan of Operation as filed with the Office.
Biographical Affidavit
Required: Yes or No
Expansion App: Yes
Corp Amend App: No
New Officer/Update: Yes
Additional Outside of Electronic Signature
Yes
State Specific Form
No
Background Report Required?
Yes
Uniform to Consent to Service of Process (Form 12)
Required: Yes or No
Expansion App; Yes
Corp Amend App: Only if info has changed
Additional Outside of Electronic Signature
No
State Specific Form
No
Designated Agent:
Chief Financial Officer # ^
# = Will accept electronic signatures
^ = If filed in hard copy “wet signatures” required but if submitted through the electronic application, electronic signatures or copies accepted.
Statutory Deposit Requirement/Code Citation:
A deposit may be required pursuant to Section 624.411, Florida Statutes.
Cert. of Deposit Required? Yes or No
Yes
Florida has numerous statutorily created associations that insurers are required to join depending on the lines of business that are being written. Please refer to Sections 215.555, 627.311(4), 627.351(1), 627.351(4), 627.351(6), 627.3515, 631.55, 631.715, and 631.911, Florida Statutes.
Note: Required at licensure.
| State allows use of DBAs. The insurer must file/register with the Florida Division of Corporations as well as submit evidence of an active name registration with the Florida Office of Insurance Regulation. The insurer's true name must appear on the policy. |
Supplemental State Specific Documents & Links
Contact Information
Property & Casualty Financial Oversight Contact Information
Contact the Office of Insurance Regulation, Property & Casualty Financial Oversight, 200 E. Gaines Street, Larson Building, Tallahassee, Florida 32399-0329 or requests may be made by phone at 850/413-3148.
Property & Casualty Product Review Contact Information
Contact the Office of Insurance Regulation, Property & Casualty Product Review, 200 E. Gaines Street, Larson Building, Tallahassee, Florida 32399-0330 or requests may be made by phone at 850/413-3146.
Life & Health Financial Oversight Contact Information
Contact the Office of Insurance Regulation, Life & Health Financial Oversight, 200 E. Gaines Street, Larson Building, Tallahassee, Florida 32399-0327 or requests may be made by phone at 850/413-3153.
Life & Health Product Review Contact Information
Contact the Office of Insurance Regulation, Life & Health Product Review, 200 E. Gaines Street, Larson Building, Tallahassee, Florida 32399-0328 or requests may be made by phone at 850/413-3152.
Agent and Agency Appointment Contact Information
Contact the Division of Agent & Agency Services, Bureau of Agent & Agency Licensing, 200 E. Gaines Street, Larson Building, Tallahassee, Florida 32399-0318 or request may be made by phone at 850/413-3137 extension 1011.
Anti-Fraud Contact Information
Contact Launa Foreman, Division of Investigative & Forensic Services, 200 E. Gaines Street, Tallahassee, Florida 32399-0324. Or a request may be made by phone: (850) 413-4094, or email: Launa.Foreman@myfloridacfo.com
difsiuadmin@myfloridacfo.com
Application Coordination Contact Information
Contact the Office of Insurance Regulation, Company Admissions Section, 200 E. Gaines Street, Larson Building, Tallahassee, Florida 32399-0326 or request may be made by phone for Property & Casualty Applications at (850) 413-2575 (email pcappcoord@floir.com) and Life & Health Applications at (850) 413-5066 (email lhappcoord@floir.com).
Statutory Deposits Contact Information
Contact Cheri Morgan of the Division of Treasury, Bureau of Collateral Management, The Capitol, P-3, Tallahassee, Florida 32399-0345 or requests may be made by phone at 850/413-3334, email address Cheri.Morgan@myfloridacfo.com